PHAS Tenant Accounting

The PHAS Tenant Accounting module supports all processing and information tracking for housed tenants. The system maintains unit and tenant information, processes monthly tenant rent statements and records payments of rent and other charges. Rent and other charges are billed automatically using information from the tenant master file. These charges, along with payments, security deposits and adjustments automatically update the tenant ledger. The tenant ledger, including the balance forward, detailed transactions, new rents and current balances can be displayed or printed. Any payments to tenants can be automatically transferred to the Accounts Payable module producing a voucher and issuing a check.

The re-certification process includes generating reports of who is due for re-certification, scheduling the interviews, print letters and logging any schedule changes. Once the interview is competed, any changes in the tenant’s status are entered into the tenant master file. Tenant Accounting will then calculate the new rent, prepare the HUD 50058 form, print the calculations and print notification letters to the tenant.

 The Tenant Accounting module is designed to work in conjunction with the other PHAS modules, resulting in several functions being processed with a single entry. Integration with the Applications module enables tenants to be moved into housing without re-entering tenant and member information. Work order status can be accessed from the tenant accounting detail screen, eliminating the need to access another screen or to call the maintenance department before addressing the tenant’s question. All charges are automatically posted from the work order system. The Tenant Accounting module automatically generates and passes journal entries to the General Ledger module to be held for processing.

 Features

Tenant Accounting Reports & Letters