The PHAS Section/8 Accounting module is used to maintain certificate, tenant, owner/agent information and process monthly rent payments. HAP & UAP payments are paid automatically using information from the tenant master file. These payments and any adjustments automatically update the owner/agent history file and can be accessed on-line or printed. Calculations of HAP and UAP amounts can be processed automatically or manually. Monthly processing of payments is preceded by an edit report showing total payments to owner/agents and any discrepancies in calculations or resulting from re-certification before checks are processed. Payments to owner/agents can be suppressed or released for abatements by tenant.
The re-certification process includes generating reports of who is due for re-certification, scheduling the interviews, print letters and logging any schedule changes. Once the interview is competed, any changes in the tenant’s status are entered into the member master file. The system will then calculate the new rent, prepare the HUD 50058 form, print the calculations and print notification letters to the tenant and owner.
The Section/8 module is integrated with the Applications/Wait List module, allowing tenants to be moved in without having to re-enter any tenant and family member information. The General Ledger interface provides for automatic posting of payments to the ledger. The Section/8 module fully supports the HUD interfaces required for electronic reporting. MTCS and TRACS interfaces are fully operational and provide comprehensive error checking which virtually eliminates records being rejected by HUD.
Features
 | Menu-Driven & User Friendly |
| Multi-user, multi-tasking |
| Fully integrated with other PHAS modules |
| Multi-level password security |
| On-line context sensitive help text |
| On-line error checking |
| Complete certificate, tenant & owner/agent management |
| Ability to search for tenant by name or tenant# |
| Display tenant master, history & member information with a single key stroke |
| Automatic move-in, move-out & transfers |
| Move-ins automatically transfer tenant & member information from the applications module |
| Automatic billing |
| Performs rent calculations, prints HUD 50058 form & prepares rent change letters in one easy step |
| New HAP & UAP payments applied automatically by effective date |
| Payment suppression available (HAP & UAP) |
| Deductions & Adjustments by effective date |
| Prints 1099's & supports magnetic media reporting |
| HQS Inspection Reporting |
| Inspection scheduling performed on-line including generation of confirmation letters |
| Hand held & pen based computer interfaces available to eliminate paperwork from inspection process |
| Certificate/Voucher status monitoring |
| Prints HUD forms 52663 & 52672 |
| Calculates Months Occupied & Hard to House |
| Re-certification letters |
| User defined form letters |
| Tenant & owner/agent names & addresses merged into form letters |
| Displays & prints scheduled interviews |
| Check reconciliation features quick matching by entering a range of checks |
| Portability support both collection & paying of funds |
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Section/8 Reports
| Owner Agent list |
| Tenant list |
| Lease expired report |
| Net change report |
| Calculated amounts for period |
| Vacant certificate list |
| Tenant data cards |
| UAP status report |
| Tenant rent change history |
| Tenant demographics |
| Issued certificate list |
| Tenant total summary |
| Tenants w/ children list |
| Scheduled interviews list |
| Re-certification report & Letters |
| Reconciled & outstanding checks |
| HUD forms: 50058, 50059, 52663, 52672 |
| Certificate list by Cert#, Proj, Program, Owner, Bed |
| Tenant Profile |
| Payment suppression list |
| Deductions & adjustments summary |
| Re-certification report |
| Families moving In |
| HAP status report by owner or certificate |
| Months occupied report |
| Check printing for HAP/UAP monthly & immediate checks |
| Program utilization |
| Certificate address list |
| Tenants by bedroom size |
| Interviewer's time schedule |
| Detailed check register |
| Incident Reports |
| Standard letters & correspondence to tenants & landlords |
| Tenant Profile |
| HAP Contracts by Expiration Date Report or Re-Exam |
| Contracts by bedrooms, elderly, elevators |
| Trial Disbursement Register |
| Inspections by Type |
| Cross Ref. Report by Client#, HAP#, Owner Name, Street, Tenant Name, Proj. & Bed or Proj. & Cert size |
| J/P Transactions Report |
| HAP Check Stub Detail Report |
| Unpaid Claims Report by Landlord, Landlord Invoice Date or Hold Code |
| Hard to House Report |
| Months Occupied Report |
| Scheduled Interviews Report |
| Inspection Log |
| Inspections scheduled by inspector |
| Inspection history by type |
