PHAS
Applications
The PHAS
Applications module is a comprehensive system
used to maintain, store and retrieve all the required information on prospective
conventional Public/Indian Housing, Section 8 and other Federal and State programs. The
Applications module interfaces with both the PHAS Tenant Accounting and PHAS
Section 8 Accounting modules. This allows you to automatically transfer all applicant
and family member information to either of the modules once the applicant is housed.
An applicant’s position on the waiting list can be
determined by date and time, preference codes or a combination of both factors, and can
be accessed on-line or by telephone via the optional voice response system. The system
allows you to schedule interviews, enter applicant information, perform calculations to
determine eligibility, and generate letters to notify applicants of their eligibility
status.
The system offers many supported tasks including collecting
tenant profile data, scheduling interviews, sending correspondence, tracking waiting list
positions, performing sample rent calculations, tracking the status of subsidies issued and
housing the applicants. By implementing PHAS, Housing Authorities have
experienced a significant reduction in the amount of paperwork and data entry required to
support Application Waiting List procedures.
Features
- Menu-Driven and
User-Friendly
- Multi-user,
multi-tasking
- Fully integrated
with other PHAS modules
- Multi-level
password security
- On-line context
sensitive help text
- On-line error
checking
- Ability to search
for applicants by name or social security number
- Ability to search
for members by name
- Maintain, store
and retrieve all information for each applicant interactively
- Applicant record
accessed by family members as well as head of household
- Applicant status
is changed automatically when housed
- Prints applicant
waiting list by name, date, program or project
- Maintains a
history of offers to applicants including refusal codes
- Interviews
automatically scheduled based on interviewer’s calendar
- Displays/prints
scheduled interviews
- Performs
calculations to determine eligibility
- Prints letters to
applicants individually or by group
- Up to 99
customized form letters supported
- All transactions
tracked in history files
- Performs
eligibility calculations
- Applicant can be
on wait lists for multiple programs simultaneously
- User-defined form
letters allow merging of applicant names and addresses
- Prints monthly
application recap reports
- Tenant Accounting
- Transfer from Wait List
- Section 8 -
Transfer from Wait List
- Housing Offers -
Holds offer history from Wait List
- Drop Code File -
Verify reason removed from list
- Family Members -
Holds detail of status and income
- Form Shuttle
Option - Automatic and on-line letters & forms
- Scheduled
Appointments - Manages appointments
Reports & Letters
- Issued
Voucher List
- Wait List by
Position using Various Sort Criteria
- Applicants Entered
by Month
- Withdrawn Status
Report
- Applicant Not
Admitted to Housing
- Report on Monthly
Applications (Applications by program for current month and YTD)
- Print Waiting List
with Address
- Waiting List
Demographics List
- Applications
Demographics Summary Report
- Application
Summary Report for Female HOH
- Offers to
Applicants Summary
- Move-In Activity
- Move-Out Activity
- Transfer Activity
- Waiting List
Profile
- Application File
Listing
- Call for
Appointments List
- Scheduled
Interviews List
- Interviewer’s
Time Schedule by Interviewer
- Applicant Mailing
Labels
- Letters
- Application
Letters
- Annual Update
Letters
- Letters to
Selected Applicants in Query File
- Eligibility
Letters
- Appointment
Scheduled Letters
- Mailing Labels
- Report on Monthly
Applicants
- Family Data Audit
Report
- Master File Audit
Report
- Missing
Information Letters
- Income
Verification Letters
- Eligibility
Letters
- Up to 99 Custom
Letters