Public Housing Authority Software

Standard Accounts Payable Functions

	Vendor file maintained, which includes minority vendor information
	Open invoices and amount paid to each vendor year-to-date
	On-line verification of data entry including account number verification against General Ledger
	Multiple General Ledger account distribution for each invoice so that distributions balance with total invoice amount
	Master, detail, and summary records can be displayed on-line for open invoices
	Ability to put a vendor on hold to suppress payments for any reason
	Partial payments supported for situations such as back-orders and non-fulfillment of requirements
	Duplicate invoice warning to eliminate duplicate payments
	Accounts payable register with detail manual and computer checks generated with grand totals by type of check
	Voided checks will back out all associated accounting entries
	Electronic bank interface available to read bank reconciliation tape (for additional charge)
	Fast payment processing enables you to take advantage of vendor prompt payment discounts
	Vendor search by name or partial name
	Vendor master shared with Purchasing module
	Ability to display purchase orders on-line, including current status
	Utility consumption tracked
	1099's and magnetic media reporting fully supported
	Recurring payments handled automatically
	Ability to assign General Ledger account numbers to a vendor
	Check register can be printed on-demand
	User-defined HUD codes to identify and classify vendors
	Separate "Remit To" address supported
	Void check option adjusts vendor history and reverses all related entries

Standard PHAS Accounts Payable Reports

	Trial Disbursement Register
	Final Disbursement Run
	Print Checks and Final Disbursement Register
	Trial Handwritten Disbursement Register
	Final Handwritten Disbursement Run
	AP/GL Transaction Report
	Report of All Outstanding Checks
	Cumulative A/P History
	Cumulative Vendor Magnitude Report
	Cumulative NP Totals by Month
	Lost Discounts
	Vendor File Audit
	1099 Forms
	Unpaid Claims Reports by Vendor/vendor Invoice Date/Hold Code/Purchase Order
	Vendor Lists by Vendor Number/Name/Social Security Number